Our audit process, step by step

1. Audit plan — before anything else

Every engagement starts with a signed audit plan: scope, campuses, full facility inventory, schedule, and the audit team by name. You know exactly what will be assessed, by whom, and when, before any fieldwork is scheduled. This is also where we confirm which TxSSC Annual Supplemental version the audit will be conducted under.

You receive: Signed audit plan

2. Document request and records review

We generate a document checklist tailored to your district type, size, and campus list from the TxSSC Records Review tool, and open a secure submission channel — never email attachments, never public forms. As documents arrive, each of the 140 records criteria is assessed with evidence noted, and anything unresolvable on paper is flagged for on-site verification. Most of the audit is done before we ever walk a campus.

You receive: Tailored document checklist · records review findings

3. On-site fieldwork — scheduled discreetly

On-site dates are held close: only your superintendent and local law enforcement are told the exact date, consistent with the confidentiality TEC §37.108(c-1) gives audit information. Auditors assess all 71 physical criteria at every facility — including the §37.1087 security review where it applies — conduct the 84-item structured interviews, and coordinate the safety climate assessment. Observations, photos, and interview notes are captured digitally on-site, so campuses are not asked to host repeat visits.

You receive: On-site assessment of every facility · interview and climate documentation

4. Findings register and trackers

One discipline runs through the whole engagement: every observation is entered once, tied to a criterion and its evidence, and flows automatically to the right tracker. Noncompliances go on the Improvement Tracker with priorities and timelines your leadership can budget against; not-applicable items are justified on the Justification Tracker; and what your campuses do well is recorded as commendations. Any immediate safety concern is escalated to your superintendent the same day — not saved for the report.

You receive: Complete findings register · corrective action register

5. Report, board, and TxSSC closeout

The final report lands on the official TxSSC Final Report Template with the §37.108(c) signature block prepared for your board president and superintendent. We support the board presentation, submit or support TxSSC reporting when your window opens, and set next-cycle reminders. If you add Annual Compliance Maintenance, each September we reconcile the completed audit against the new TxSSC Annual Supplemental so it stays current through the full three-year cycle.

You receive: Board-ready final report · TxSSC reporting support

How long does it take?

It depends on campus count, facility size, and how quickly documents arrive — the records review cannot finish until the checklist is complete, and fieldwork is scheduled around your calendar. When we scope your audit, the proposal includes a schedule built from your facility inventory, not a generic timeline. Starting early in the cycle keeps every stage unhurried; districts that wait inherit the same work in a compressed window.

Want to see what the assessment itself covers? The full audit scope is here, and the prep checklist shows what to have ready before the document request arrives.