School safety audit prep checklist
The fastest audits belong to districts whose documents are ready. Whether you audit with us, with another registry consultant, or on your own, gathering these records first will save your staff weeks. Print this page and assign an owner to each section.
Governance and policy
- Board policies on safety and security, including armed-personnel authorizations if any
- School Safety and Security Committee roster, meeting minutes, and charter (TEC §37.109)
- Your prior audit report and any corrective-action tracking from the last cycle
- Documentation of your HB 3 armed-officer posture — including any good-cause exception and its annual renewal record
Emergency operations plan
- The adopted multihazard EOP and every annex (TEC §37.108(a))
- Evidence the EOP addresses all six phases — prevention, mitigation, preparedness, response, reunification, and recovery
- Standardized response protocol terminology adoption
- Emergency response maps, and records they were provided to local law enforcement and applicable emergency services districts
- Records of EOP training for staff, including substitute teachers
Drills and training records
- Drill logs for the current and prior school years (TEC §37.114)
- Documented drill accommodations for students with IEPs and 504 plans (SB 57)
- Staff safety training rosters and dates
Facilities and equipment
- Complete facility inventory — every building the district owns, leases, or operates
- Records of facilities constructed, acquired, renovated, or improved since September 2025 (these trigger §37.1087 security reviews)
- Silent panic alert coverage documentation, classroom by classroom (SB 838 / TEC §37.117)
- Breaching tool and ballistic shield locations per campus (TEC §37.1171)
- Access-control records: door hardware standards, key/badge control, visitor management
Funding and reporting
- School safety allotment (TEC §48.160) expenditure records for the cycle
- Sentinel reporting records — intruder detection audits, vulnerability assessments, threat assessment data
- Point of contact list: who owns each document category, with a backup
What happens to these documents in a GSFT audit
When an engagement begins, you receive a document checklist tailored to your district type and campuses — built from the TxSSC Records Review tool — and a secure submission channel with item-by-item tracking. Audit documents are confidential under TEC §37.108(c-1), and we treat them that way: access-restricted workspaces, no email attachments, nothing collected through public web forms. See the full process or review everything the audit covers.
Ready to put the checklist to work?
Request an audit estimate and we will return a per-campus scope — and the tailored document request — the same business day in most cases.
We respond to every inquiry the same business day in most cases.